A. Increase your own work productivity
- Have a good plan of organizational goals to achieve and how you intend to get there.
- Cut down on time wasters such as e-mails, telephones and idle chatter.
- Plan each task for the next day beforehand and stick to it.
- Do simple tasks immediately to avoid work build up that will waste time later.
- Keep things simple and focused.
- Don’t attempt tasks that you know will have no effect on achieving your goals.
B. Increase employee productivity
- Ensure that the right tools are provided to perform tasks efficiently.
- Eliminate mindless or inefficient tasks.
- Provide non interruptible breaks to encourage social interaction.
- Educate staff on social media and telephone use rather than restricting it.
- Reward and communicate good performance.
- Allocate tasks outside of the normal scope of a staff members work area to break monotony.
- Train employees even on the most menial of tasks.
C. Improve the use of technology
- Improving technology does not mean having employees connected 24/7 to the business. Keep business as business and own time as own time.
- Keep technology simple, user friendly and applicable to the task it is required for. Overkill can have a negative effect on productivity.
- Analyze each process and determine how technology can improve the efficiency of performing specific tasks.
- Use technology in automated measurement and reporting of performance.
D. Improve business processes
- Identify and eliminate time wasting tasks that do not benefit the efficiency of a process or the cost of maintaining a task is not worth the value extracted from it.
- Take it slow and identify one process at a time to improve and wait until it is perfected until you attempt another process. Trying to do everything at the same time will guarantee failure of nearly all.
- Set realistic standards for each process and do continuous measurement of results. Measure in percentages and remember everything can be measured.
- Benchmark your business against industry leaders and best practices to ensure continuous improvement. Don’t clone but adapt to suit your needs.