The Difference Between Busy And Productive

getting more productive

Busy or Productive?

Are we busy or are we productive? That is often a question that you as a leader must ask yourself. 

I am too busy or I'll do it when I'm not too busy is the most common expressions that you will hear in a day's work.

Before you can identify if you're busy or productive you need to know what is busy and what is productive.

If you look at the dictionary busy is described as having a great deal to do and that is exactly what it is. Everybody has a lot to do in order to achieve organizational goals. 

But at the end of the day can any results be shown from being too busy or is there still just as much to do at the end of the day?

What is the difference?

Also at the same time, the dictionary tells you that productivity is the quality of producing something and the effectiveness of the effort. It's measurable and you can clearly see the output result vs the input.

Busy will normally result in one of the following:

  • Not achieving goals 
  • Delayed projects
  • Substandard performances
  • Low quality of work 
  • Lack of motivation 
  • Lack of team spirit
  • Work overload
  • Important matters left on the wayside

Productivity has a different outcome and as we already said there is a measurable input-output which will show in the following results:

  • Goals are achieved 
  • Team spirit and morale is higher 
  • Results are positive 
  • Your team is motivated and focused
  • There's always time to be innovative 
  • New Concepts are born 

So you will ask yourself how do we become productive instead of busy?

How do I fix it?

There are many things that you can do as a leader to ensure that your team is productive in what they do. Two of the most important things is work measurement and process development.

Work measurement will require you to identify key performance areas and create key performance indicators to guide you and your team to success. 

If your team knows that everything that is important will be measured then it will direct their focus on the important stuff instead of trivial pursuits.

Let the team know what is important and what is the indicators that they will be measured against. Everybody at the end of the day is responsible for results and positive outcomes for the organization. Nobody is there just to be busy.

In order for them to be guided in the right direction, it is your task as the leader to make sure that all the necessary processes are in place and maintained. To create a culture of sticking to processes will make life much easier and goals more achievable.


In summary, if you want your team to be productive then they must be kept busy with the right things and not be left alone to make their own decision on what is important and what is not.

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7 Ways Project Management can help your Organization

Project Management

Project Management investigated

Are you looking at investing in project management software but you do not know how it can benefit your current work processes?

Before you find yourself spending money unnecessary you must establish what you want it to do for you. A bit of reverse engineering must be done to start at the outcomes you desire and work back.

Doing your homework first will ensure that you get an application that works for you without overspending and going for overkill.

The purpose of Project Management software

In order for us to understand how new project management software can help us achieve our goals, it is important to know what's the benefits of having it.

Here are a few benefits the software will give you in a busy schedule.

  • To enable and make team collaboration easier. It enforces teamwork in a subtle way.
  • It develops and creates communication channels between different parties to ensure everybody is always aware of the actions taken.
  • It helps to control the available budget by aligning it to activity.
  • Makes time management easier by keeping track of tasks and completions.
  • Sharing of resources such as information and documentation makes it easier for all team members to remain informed and up to date.
  • Offers the ability to allow 3rd parties access to information in order to make them feel part of the team.
  • Offers tools that will assist with decision making.
  • Due to the structured control, the software offers you will be more focused and achieve more end goals with success.

Project software for serious leaders

How will Project Management software benefit me?

If you operate a business where projects and team tasks are common then there are at least 7 ways to find benefit for you as a leader as well as your work team.

When it comes to projects and tasks where a couple of people are involved we cannot deny the endless benefits of this type of software.

  1. Saving time by the close monitoring and focus on executing tasks according to plan. This software is the greatest time management tool any leader can wish for.
  2. The sharing of information and documentation helps to keep work standards and processes common to all team members.
  3. Costs are controlled in real time and by being pro-active losses are minimized.
  4. As a team effort, the task of collaboration and working as one team becomes easier as all of you are on the same page.
  5. History is retained within the system and repetitive tasks with their outcomes are accessible for future planning.
  6. The software is easy to use and user-friendly which allows any level of your organization to be part of the team with very little training.
  7. The biggest advantage is the focus placed on tasks which will end in higher productivity of your team eliminating time wasting.
Very soon you will find that life is not the same without your software application and the team will struggle to maintain their effectiveness without the assistance they get from it.


If it is cost savings, productivity and efficiency you are striving for a little assistance from Project Management Software can go a long way.

Your team can do with the support and as their leader, you can make the difference.

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Develop your skills

Stepping up from the team into management

Taking charge of your friends

Are you finding it difficult to take charge of your teammates?

For some, there is nothing more difficult than to take charge of those who were their equals all along especially if it is unexpected.

Do you find it difficult to step up from being a team member to managing the team?

You worked hard all your life and then eventually you get the opportunity to move into management but can you make that important step all by yourself?

Congratulations you have taken the next step in your career. 

Are you ready to take charge?

At this stage of your life, it is obvious that somebody has recognized certain skills that you possess in order to become a manager and a leader of the team.

Taking the step up also does not come from being idle and you must have done something right to deserve this.

Never doubt yourself is all it takes is a bit of guidance and how to apply the laws of management instead of just taking instruction.

Some of us are fortunate and have a role model within the organization who will take care of guiding us through this transition.

But before you even switch roles know this - You worked for it and deserve it so whoever cannot accept this - tough for them.

Switching gears in life

From now on you need to switch gears as it is all performance based and whatever you do will be scrutinized from both top and bottom levels of the organization.

It is important that your mental state is switched on to perform and to take ownership of your actions. Taking on the new responsibility must be a challenge that you are willing to take head-on. 

Your strong mind and energy are what will motivate former team members to follow and assist you in achieving common goals. If not, it is time to decide if you need friends like that.

Friends, you have who cannot accept your success will have to be left behind as their negativity will influence your decision making as a leader.

Recognizing the friends that surround you

It is time that you recognize the friends in your friendship circle as individuals by aligning yourself with those that have positive energy.

The common friendship types you will find in the workplace are:

  • Those with mutual social interests
  • People with the same business aspirations
  • Friends who like to have you around for their own benefit
  • People who look up to you as a natural leader
  • Not uncommon these days are friends who are related by family association

Picking your real friends from the crowd is easier than you think if you focus on what is best for you.

Those with only mutual social interest is not friends but work colleagues. Everyone surrounding you will have some common interest but it does not make you lifelong friends.

It is good to have friends with the same business aspirations as it will keep you motivated and focused on what you want in life for yourself. 

Don't take these friends as competition but rather remain close as these type of friends will normally end up successful together in the long run.

There are many friends in your circle who will have you only for their own benefit. Either for the sake of having someone to control or to mask their own inefficiencies. Dump them right now its baggage you don't need.

The people who already look up to you as a leader will remain with you but as work colleagues and not really friends. Friendship might develop if you prove to be a good leader and develop those around you into leaders themselves. Take them on your journey to success.

Finally, if you are unlucky you might have family or friends of the family working with you. They must remain just that in the work environment and if they don't come to terms with that they will move on soon.


To get out of the "worker groove" into leadership we must understand that we are doing it for ourselves and not for anyone else.

Your success will affect more people in the long term as a leader but not so much if you are too scared to take the leap.

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develop your management skills