How do you know when to delegate?
Part of a manager's daily task is to delegate responsibilities to the team members who are reporting to him. As we move through a career we find out that delegation is a very useful action in order to achieve targets.
Not every manager knows how to use delegation effectively and as we all know there is a thin line between delegation and shirking responsibility. The main purpose of delegation is for a leader to distribute minor tasks and responsibilities so that they can focus on bigger issues that will ensure the successful long-term survival of an organization.
Five strategies to improve your delegation skills
There are 5 different strategies that you have to apply to your delegation skills in order for it to make a positive difference in an organization.
1. You have to fully understand the scope of your responsibility and know where your skills are most needed. Tasks that do not need your skill level can be delegated to others that report to you and have the skill level to perform those tasks successfully.
2. It is important that you teach the people reporting to you the skills required to complete tasks you will expect them to perform. It will make you more comfortable in entrusting them with some of the tasks on hand. Through coaching and training, you must build up a trust relationship with your team that reports to you.
3. Make sure that you are developing your processes in a manner where people with different skill levels can efficiently take care of it in your absence or on instruction. This will mean that you do not have to directly oversee the process and will free up some time to do more important things.
4. Feedback on performance is important and your team needs to know what the strategy is and how you as a team intend on achieving this targets. You cannot delegate tasks to somebody that's not fully understanding the reason why they are doing it or more importantly why they were chosen to do it.
5. Follow up on tasks that you have delegated but use this feedback session as an opportunity to coach and advice. If you delegate tasks do not micromanage the team member responsible as it defeats the purpose of the delegation. Some leaders put more time into micromanaging a delegated task than it would have originally taken to complete the task if they have done it themselves.
If you can keep these five secrets in mind then you should be very successful with the running of your department and you will also find that you have a much happier and efficient team surrounding you.